OneDrive and Syncing Microsoft Office Across Devices
I use Microsoft Word when creating my ebooks for Amazon Kindle, because I am able to easily format my ebooks in a way that Kindle can read them. Word allows me to make my Kindle ebooks easier to read and more interactive for you, my readers.
Another great feature in Microsoft Word, since Windows 10, is the ability to automatically save and sync my Word documents (and other Microsoft Office files) into Microsoft’s cloud storage called OneDrive.
In case you’re confused, OneDrive used to be called SkyDrive a few versions ago.
What’s the Cloud?
You may be wondering what all the talk about the Cloud is anyway. Let’s cover that first.
Cloud storage is a generic term for services that allow you to store your files away from your system, allowing you to access your files from anywhere and from any computer system or device that can connect to the service.
So, in other words, when I create a new ebook file in Word or invoices for clients in Word, if I save it to my OneDrive, I can then access the file from my phone, from my laptop, or from my desktop. Each time, I have access to the most current version of the file. If I am on the road and I need to access the file, I can also access it by logging into my One Drive. There it is!
Powered by Creative Market
Most of the time, I use Google Drive for my cloud storage. I use Google to back up files off of my cell phone, especially my photos.
OneDrive is helpful for any Word files I’m currently working on, especially Kindle Ebooks as I said.
Saving Docs to OneDrive
So how do you save your documents to OneDrive? To get started, you’ll need to set up your OneDrive if you haven’t already. There’s more detailed information on how to do that in the video below.
Once you have your OneDrive set up, you can save anything you create in Microsoft Office. When you select “Save as…” you’ll be given the option of saving it to a folder in your computer or on your OneDrive. OneDrive is the default for newer versions of Word.
I have folders on my OneDrive set up for my ebooks, including
- First Drafts
- Final Drafts
- Finished Ebooks
I usually start off saving my new ebook files as an Outline, as I haven’t yet fleshed it out. I am able to save my book files in whatever folder I need to.
When I’m away from home and on my laptop (I mostly work on a desktop at home), I can just open up the file and start where I left off. No more lost files or multiple versions of the same file!
Creating Folders in OneDrive
Like with other cloud storage like Google Drive, it’s a good idea to create folders to keep your files organized. My Google Drive has more variety of files for my content creation and client work, so I have more folders there. OneDrive mostly contains folders for my ebook files.
To create a new folder, click the “+NEW” button at the top of the screen. You’ll be given the option of choosing what you want to create (file or folder). Select Folder and name your folder so you can find your files easily later.